The digital identification form (e-IDF) explained

What is an identification form?

The identification form (IDF) is the document that must accompany a waste transport. It identifies all parties involved — waste producer, collector/trader/broker (IHM), transporter and processor — and describes the waste itself.

Since 1 January 2023, the form must be digital and delivered by a system approved by OVAM (hence e-IDF). Since 1 January 2024, missing forms are actively fined.

Which data must it contain?

An identification form contains at least:

• A unique sequential number and the date of transport
• Identification number, name and address of the producer's establishment
• The dispatch address of the waste
• The details of the IHM, the transporter and the processing establishment
• The nature of the processing (R or D code)
• The description and EURAL codes of the waste
• The quantity per waste type, in tonnes

For hazardous waste, this is extended with the processing technique, chemical composition, physical properties, type and number of packages and special transport instructions.

Who does what?

The IHM — or the producer who makes their own arrangements — draws up the form. Before departure, the fully completed form is signed via the approved system by the party making the arrangements. The transporter registers the start of the transport and later the delivery of the waste. At the destination, the processor dates the form and signs for receipt.

How long to keep it?

The IHM, the processor and the waste producer each keep the fully completed identification form for at least five years. In a digital system this archiving happens automatically — every form remains available for inspections and audits.

Where do you create an e-IDF?

You create a digital identification form in a system approved by OVAM. OVAM publishes the list: in 2026 it contains fourteen systems open to everyone and three company-specific systems.

If you also operate in Brussels, choose a system that Brussels Environment has approved as well. FormDesk is on both lists.

Besides the e-IDF: what else must be on board?

The identification form does not replace other transport documents. Depending on the transport, CMR consignment notes, soil material documents or commercial documents for animal by-products remain mandatory. Cross-border shipments follow the EVOA procedures (notification or Annex VII), and from 21 May 2026 the European DIWASS system for shipments subject to notification.