Approved systems for the digital identification form
In Flanders, an identification form is only valid if it comes from an OVAM-approved system. These are the approved systems in Flanders and Brussels, and how to choose one.
Last updated: October 2026
Why only approved systems?
Since 1 January 2023, an identification form in Flanders must be issued by a system that OVAM has approved. OVAM checks each system against the conditions in VLAREMA and publishes the list of approved systems. In Brussels digital is not mandatory, but an electronic document is only valid there if Brussels Environment has approved the system.
Approved by OVAM (Flanders)
OVAM lists these systems as open to everyone (as of October 2026):
- Aplikas
- Dashdoc
- Deskdrive
- DigiForm
- Flagstone
- FormDesk (Vesta Group)
- LZP
- OMS Software
- Pionira
- QEOS
- SELUX
- Trustteam
- Ubidata
- WasteDesk (Vesta Group)
The list also includes three company-specific systems that are not open to other businesses.
Approved by Brussels Environment
Brussels Environment has approved these systems for electronic traceability documents (as of October 2026):
- Dashdoc
- Digiform
- FormDesk (Vesta Group)
- HEMMIS-GeoGroep
- HEMMIS-GRCT
- Holding DM-De Meuter
- Logistiek zonder papier (LZP)
- OMS Software
- Pionira
- TrustTeam
- Ubidata
- WasteDesk (Vesta Group)
Approval in Flanders does not automatically apply in Brussels: check both lists if you work in both regions.
And in Wallonia?
In Wallonia, paper and digital are both allowed. Under the ministerial circular of 22 February 2024, systems approved by OVAM or Brussels Environment may be used there.
How to choose
Every approved system issues a valid form. The differences lie in how you work and in the cost:
- Coverage: is the system on the list of every region where you operate?
- Interoperability: does the system support the IOP, so partners can stay in their own system?
- Reporting: how does submission to MATIS work?
- Pricing model: do you pay per form or a fixed subscription, and what is included?
- Ease of use: how easily do drivers, customers and processors sign?
- Your own system: do you want a full ERP or just the identification form?
Where does FormDesk stand?
FormDesk is on both OVAM's list and Brussels Environment's list. You pay €0.12 per form without a subscription, with unlimited users, MATIS reporting and IRIS interoperability included.
Frequently asked questions
Approved systems at a glance
In October 2026, OVAM lists fourteen systems open to everyone and three company-specific systems. The current list is on OVAM's identification form page.
Not automatically. Brussels Environment keeps its own list of approved systems. Check both lists if you operate in both regions.
No. Through OVAM's IOP each party can work in its own approved system; you only need to select your system in IRIS.
Yes. You choose which approved system you work with. Update your choice in IRIS, so forms from other systems arrive in the right system.
No. Since the ministerial decree of 3 June 2026, no one involved in a waste transport may require the other parties to use a specific approved system.
Sources
Approved in Flanders and Brussels
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